Instructor / Creator Help


Before you launch your testing program, make sure you have completed all the necessary steps.

Pre-launch Checklist

New to OWL? Try these Videos

What is OWL?

This brief video describes the OWL Test Management System.

Understanding the OWL Structure

Learn how the OWL Test Management System is organized.

Introduction to OWL Test Builder

An overview of the fields and controls for the OWL Test Builder.

Instructor FAQ

What does an OWL Instructor do?

An OWL Instructor is responsible for coordinating the activities of their class(es). They can create OWL online content such as Assignments, Tests, Sections, or Items. Instructors need to be assigned to the class by the System Administrator. The functions available to OWL Instructors are listed below. Please note some options are only available at premium subscription levels.

  • Admin | Classes (view), Users
  • Building | Complete Access
  • Testing | Manage Assignments , Monitor Testing
  • Assessment | Assessment List , Assessment Requests, Manage Assessment Requests
  • Reporting | Complete Access
  • Tools | Content Imports, Content Exports, Content Copies, Examinee Portfolios, Browser Check, Browser Info
  • System | Monitoring



How do I put items on my Test/Section?

1. Go to the properties control on the Section.

2. At the bottom left of the properties editor, select the item type

3. Select how many you wish to build

4. Click New, then click Okay

5. Item building templates will be added to your Test/Section

Building Your Items Help Page


Can I put the same question on a test twice?

Yes, but... ONLY IF YOU MAKE A COPY of the Item

NEVER, put the same Item (i.e., same OWL Tracking #) on a Test twice

This is also true of Sections

Why can't I edit my content?

Once an activity has been launched (i.e, a test session has started) everything that comprises that activity will be locked by the system.

Test items cannot be changed by you, or any other user, while testing is in progress.

This ensures testing integrity by presenting all students on a given assignment with an identical activity.

You will see a locked icon (dark blue, closed padlock) in the appropriate list pages.

To change a locked element, copy the original item and make the desired revisions to the copied version.

How do I copy something?

1. Go to the appropriate OWL list page

2. Select the target item with the checkbox

3. Click the Copy button

4. A new version of the same item will appear in the list page.

Please note: Please be patient when you are copying large instances (for example a Test with many items).
It may take a few moments for the OWL TMS to copy all the underlying elements.

How to Copy Content Help Page

Why can't I delete something from a list page?

OWL protects your work by not allowing you to delete and element that is being used in another event. For example, you cannot delete an Item that is being referenced by a Test. Likewise you cannot delete Tests that are being referenced by an Assignment.

The order of deletion is:

1. Delete the Assignment (if applicable)
2. Delete the Test (if applicable)
3. Delete the Section (if applicable)
4. Delete the Items

Alternately, you can:

1. Remove the Section from the Test,
Remove the Items from the Section
2. Then delete the unwanted elements

What is the order of events for an Oral Response test?

What is the order of events on an Oral Response test?
(Items per page = "1", Autoplay Media = "Yes")

1. Section User Language Audio prompt plays
2. Section Target Language Audio prompt plays

3. Item User Language Audio prompt plays
4. Item Target Language Audio prompt plays

5. Think Timer counts down
6. Beep sounds

7. Recorder starts automatically
   (unless the examinee has started recording during step 5)
8. Response Timer counts down

9. Examinee is automatically be moved to the next item
   (unless they click the Next button before response time expires in step 8)


Why did my content export/import fail?

Files must be properly formatted.

Security settings in the browser may prevent the file from downloading directly.

Content Exports Help Page

What are keywords?

1. Keywords can be used like tags for sorting and grouping your content in the OWL.

2. Keywords can also be used to engage certain other OWL features that have not yet been incorporated into the user interface.

What are OWL Keywords? Help Page


How do I share my work?

Content sharing is controlled by the System Administrator.

Please contact the person(s) responsible for your OWL domain.

How do I manually add a response to the Blind Pool?

1. Go to the Assessment Menu

2. Select Admin >> Assessment Monitor

Assessment Monitor Help Page

How do I save/export an examinee's audio recordings?

There are 2 ways to export/save examinee response audio files from the OWL Test Management System

1. Directly from the Rater Module

2. Create an Examinee Portfolio

Saving Response Audio Help Page

How do I change or reset my password?

1. Does the url you are using start with ""?

2. You can use this link OWL Password Reset.


What do I do if the password reset link didn't work?

1. Please contact your Test Administrator (i.e., recruiter, university, certification board, teacher).

2. Please do NOT contact OWL Testing Software directly to reset your password.

Still not sure where to go next? Seach Help